Hot! Central Desktop – Managing Your Project Risks

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Central Desktop is a comprehensive project management tool, available over the internet, on demand, supporting team collaboration and sharing of information – essential components in the delivery of any successful project.  What’s often missing , cd1though, from online project management tools is dedicated risks & issues management functionality that is built into the product – yet risk and issue management is as critical as strong planning & tracking  and communication.

The last thing a busy project manager needs  is to have to use one tool for the majority of their project management tasks and another for their risks and issues!

So, as a project manager using a tool like Central Desktop, you then need to be a little creative to accurately and effectively manage your project risks and issues, within that central environment, to ensure that the team and other stakeholders are kept riskmanagementinformed, as needed.  Options that could work well are:

  • Create your risk and issue register in another application, such as, Microsoft Excel.  Then, using the document upload feature in Central Desktop, upload the register  to the central storage space for your project.  Storing your register in this way will automatically apply Central Desktop’s version control.
  • Create a ‘corporate database’, which is a type of Central Desktop workspace that works like a database in that it can hold a flat file of information made up of individual fields.  You can even use an existing spreadsheet or database export as the basis for creating this so you don’t have to enter the items you already have individually.

It’s vital the risk and issue registers for a project are available to the team and are maintained in real-time.  Engaging the project team in the identification, mitigation of risks and resolution of issues will help ensure all possible problems are captured and handled. Each risk and issue should have a clear owner.  That owner is responsible for ensuring that the:

  • Risk is continually monitored and that mitigating actions are defined that will reduce or minimize the effect of the risk should it materialize
  • Appropriate actions are taken to resolve the issue

There are many components to a successful project including, strong planning, accurate monitoring and clear communication, to name but a few. Right up there amongst the key components is risk & issue management and,e ven where your online doesn’t directly support risk & issue management, you need to ensure it is adequately covered.

To find out more about Central Desktop, its features, pricing and to sign up for a free product trial, please go to: www.centraldesktop.com.

 

Author

Jan Birley

Jan holds a PhD in computing and started out in software development and IT training. She built a strong career as a project and program manager focusing on IT in the Health Service sector. Jan specializes in taking greenfield and immature services/departments to effective business-as-usual operation and is currently responsible for the delivery of clinical assessment forms into a high profile clinical system. Jan has authored 100′s of articles on project-management related topics.

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