Hot! FengOffice – Overview

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In what is becoming a crowded market place, new arrivals hoping to steal a share of the online, collaborativefeng overview project management software-as-a-service user base need to have something impressive to offer to entice users away from the established applications like Basecamp and Central Desktop.  One recent addition in this space is FengOffice.  So, how does it stack up on usability and functionality?

The main screen is organized as a tabbed view with a sidebar giving access to different items within your environment.  The Overview tab gives a summary view of your key information, such as, forthcoming activities, overdue tasks, updated documents and latest messages, and is similar in content to the typical dashboard shown in competitor products, like Basecamp.

Business activities are organized into workspaces, that hold information and tasks and these workspaces have a variety of linking options, for example, they can be linked with customers, projects or suppliers. The feng screenworkspaces also support a hierarchy of levels, allowing you to mirror a programme of work with several projects or key project with a number of sub-projects.  Customization capababilities within FengOffice mean that color coding helps quickly identify different workspaces.

As you might imagine of a product in this market, FengOffice has the facility to upload documents and files to a central storage area and, indeed, to create them from scratch from directly within FengOffice, that can then be linked particular workspaces and shared with appropriate team members, with access control applied.  Document versions are managed by FengOffice so you can keep a track of important changes.

Task management  is essential functionality in a project management system and FengOffice provides for creating, updating and monitoring tasks and milestones to ensure your projects remain on track.  Immediate reporting is available through filtering tasks and milestones by their status, for example, you might choose to view all tasks allocated to a particular team member. In large and complex projects, this ability to view a subset of activities is invaluable.  To add to the management of tasks, the ability to track resource time against their activities within a workspace gives important control information for project managers.

FengOffice also offers an integrated calendar allowing users to see activities and milestones across a day, month or weekly schedule, with calendars open for sharing.

Collaboration is a key feature of any cloud-based project management application and FengOffice is no exception.  Collaboration comes in different forms, for example, notes allow users to add comments to any item held within the workspace and are a helpful way of capturing a team member’s views on a particular activity, topic or document, etc.  Emails can be sent to a shared workspace and attachments are stored, automatically, as documents and are then centrally accessible.  All information held within FengOffice can also be linked, so where a relationship exists, for example, between a document, a meeting and a group of team members, those links can be established in FengOffice to give easy access to each.

As a product, FengOffice is certainly equipped to do the job of collaborative project management.

With a free trial available for the three available pricing plans, the product is well worth a try.

 

Author

Jan Birley

Jan holds a PhD in computing and started out in software development and IT training. She built a strong career as a project and program manager focusing on IT in the Health Service sector. Jan specializes in taking greenfield and immature services/departments to effective business-as-usual operation and is currently responsible for the delivery of clinical assessment forms into a high profile clinical system. Jan has authored 100′s of articles on project-management related topics.

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