Hot! Project Management – How to Ensure Success

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In today’s widely electronic business society, project management tools that work over the cloud and support collaborative working are in widespread use. These applications let us define, manage and share the whole gamut5pm of project-related information and supporting documentation across project teams and wider stakeholders, such as, Basecamp, 5pm, Wrike, to name but a few.

These tools, however, don’t ‘do the job’ for the project manager – there are still some key people-based principles to bear wrike logoin mind to help ensure project success!

Identify the project’s scope – what will it deliver? The scope of a project must be clearly identified and described as it delineates its boundaries and specifies exactly what the project will deliver. The scope needs to be agreed with the key stakeholders to ensure it is aiming to deliver the right result.

Put together a skilled project team Having the right skills on your team is essential to achieving project success. Build your team as early in the project as possible and make sure each individual understands their role in delivering the project outcomes.

Plan the project tasks Your project will be delivered through a series of interlinked activities. Use the skill base of your team to help work out what activities need to be carried out, estimate how long they will take and how many resources might need to be applied. Identify skill weaknesses for activities and plan to fill them. Note the key activities that can become milestones against which to track the main phases or stages of the project. Build up a detailed project plan that shows activities, timescales, durations and dependencies.

Track the project’s progress Once your project is in progress and work on the planned activities is under way, you need to accurately track what actually happens. Record actual values and compare those against the plan. Where the plan changes as the project progresses, use a baseline to store a new version so you can compare progress against that revised plan.

Communicate Keeping people informed is essential throughout the whole lifetime of the project. Stakeholders need to know whether things are going well or not so well and are more likely to get to grips with and modifications needed to your project plan, costs and delays if they feel well informed.

For more information on cloud-based project management tools, please see:

www.basecamphq.com

www.wrike.com

www.5pmweb.com

Author

Jan Birley

Jan holds a PhD in computing and started out in software development and IT training. She built a strong career as a project and program manager focusing on IT in the Health Service sector. Jan specializes in taking greenfield and immature services/departments to effective business-as-usual operation and is currently responsible for the delivery of clinical assessment forms into a high profile clinical system. Jan has authored 100′s of articles on project-management related topics.

4 Comments

  1. Justin Walker

    I have several nonprofit clients that we do marketing for and we’ve recommended Proofhub (www.proofhub.com). It’s basically a more organized than basecamp with few more features. Two of my nonprofit clients just started using it and like it. I haven’t used 5 pm yet, seems to be nice software. I will try this too.

  2. I think Proofhub is one of the better solutions I’ve seen (and used). It’s a pretty tightly integrated suite of products. I especially like its online proofing capabilities. Made approval workflows much simpler to handle. http://www.proofhub.com

  3. I think Proofhub is one of the better solutions I’ve seen (and used). It’s a pretty tightly integrated suite of products. I especially like its online proofing capabilities. Made approval workflows much simpler to handle. http://www.proofhub.com

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