Hot! Task Management in FengOffice

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FengOffice is an online service aimed at helping businesses to organize their projects and day-to-day business feng tasks_list_viewactivities. One its key areas of functionality is the management of tasks.

Tasks in FengOffice are shown on the tasks tab in the main screen and they come in two forms:

  • Tasks – these are like to-do’s and are activities that need to be completed.
  • Milestones – these are dates by which particular activities need to be completed.

 

Milestones and tasks in FengOffice are not the same thing and a milestone can, in fact, be assigned to a task, giving the task a critical date for completion.  Without an assigned task, a milestone is just a reminder of an important date within the business or project schedule.

Issuing reminders is a key part of helping to ensure that tasks are completed on time and automatic notifications can be set up as either emails or on-screen pop-ups.  Reminders can be sent to the allocated resource or, indeed, tofeng edit_task_main_section j all users who have subscribed to a particular task.

Setting up complex projects of business process can be a lengthy process and a task template is a very useful feature that allows users to set up a reusable outline for new tasks.  Where information will be the same or similar, creating a template can save lots of time and duplicating of effort in creating tasks from scratch and sub-tasks are also supported.

To help with the organization and management of activities, tasks can be grouped and filtered.  When tasks are grouped, you can choose which criteria to base the grouping on, which gives loads of flexibility over the organization of your activities. These groupings can then be used to produce customized tasks lists, as required.  Ordering tasks is also available, but only within groupings.

Filters, on the other hand, set which tasks are shown on the screen and the filters are set using the filter drop-downs.  When filtering, make sure you start with the left-most drop-down list as the content of these are context-sensitive!  An exception here is the status filter which works separately from the others.  The status filter has only 3 options:

  • Show pending tasks
  • Show completed tasks
  • Show pending or completed tasks.

So, combined with filtering, the capability to home in on just the right task information is simple.  For example, a meeting of product developers might need to see only those tasks relating to the development phase – grouped as development activities and filtered to show only those within that group that are currently pending will give just the right result!

Task allocation and time tracking allows a management view of progress and work effort involved.  When choosing a Show option for a task list, which offers Workspace, Tags and Dates, choosing the Time option will add a button at the end of each task line and this button lets the user being tracking time for the relevant task – be careful with date setting, though, as FengOffice does no validation checking to see that your start date is earlier than your due date!

Most projects and businesses will operate a series of regular activities and these can be set up using the FengOffice repeat feature for tasks.  Daily, weekly, monthly and annual repeats are available for tasks.

Other useful functionality to help users manage their tasks and milestones effectively include, creating custom properties, linking objects to tasks and subscribing and are well worth investigating.

There are, however, further areas for improvement, for example, the introduction of task dependencies would be of huge benefit but, that said, the task management in FengOffice on the whole is good.

Author

Jan Birley

Jan holds a PhD in computing and started out in software development and IT training. She built a strong career as a project and program manager focusing on IT in the Health Service sector. Jan specializes in taking greenfield and immature services/departments to effective business-as-usual operation and is currently responsible for the delivery of clinical assessment forms into a high profile clinical system. Jan has authored 100′s of articles on project-management related topics.

9 Comments

  1. Jan holds a PhD in computing and started out in software development and IT training. She built a strong career as a project and program manager focusing on IT in the Health Service sector. Jan specializes in taking greenfield and immature services/departments to effective business-as-usual operation and is currently responsible for the delivery of clinical assessment forms into a high profile clinical system. Jan has authored 100′s of articles on project-management related topics.

    Jan holds a PhD in computing and started out in software development and IT training. She built a strong career as a project and program manager focusing on IT in the Health Service sector. Jan specializes in taking greenfield and immature services/departments to effective business-as-usual operation and is currently responsible for the delivery of clinical assessment forms into a high profile clinical system. Jan has authored 100′s of articles on project-management related topics.

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