Hot! Tools for Team Collaborative Working

  • Sharebar

In today’s society of sophisticated computer, networking & cloud technologies, the location of individual team members is becoming less relevant with real-apollohqtime connectivity ensuring that co-workers have the opportunity to be in touch when and how they need to. So, managing a team that is spread disparately requires the appropriate tools to support virtual communications.

There are a variety of tools on the market that will fit this bill, some free and some more expensive than others:

  • Apollo – cloud-based application that covers both project and contact management, with functionality to allow messaging between team members syncinand permissions for external users to contribute, too. Central storage for project documents ensures that all team members have access to the most current versions when they need it. Collaboration features allow colleagues to make and respond to comments on documents, messages and other items in the project management space. For more information and pricing information, please see: www.apollohq.com.
  • Microsoft SharePoint – is ideal for non-techy users with its interface similar to Microsoft Office. Being flexible, SharePoint offers the ability to create intranets, provide central storage for documents and files, supports online team collaboration, amongst many others. For more information, please see www.Microsoft.com.
  • Campfire – from 37signals, Campfire is a standalone chat facility, accessed over the internet allowing team members to communicate in real time either over the internet through a computer or using the free iPhone app. Campfire offers chat rooms to support project work, allows invites to be sent out to participants and keeps a history of chats that take place to provide a valuable record that can be referred back to. For more information on Campfire and other 37signals products, including Basecamp, please visit: 37signals.com.
  • Co-op – a free application that has a Twitter-like look and feel. Co-op offers functionality allowing users to post updates, perform time-tracking, sharing links and asking questions. Using this application, you can create a daily schedule of your activities and share this with your team. For more information, please visit: Coopapp.com
  • Sync.in – is free online word processing collaboration tool that lets it users view and work together on the same documents but in real-time. Using Sync.in, a number of different team members can work together to produce project plans and build documents. Sync.in also lends itself well to brainstorming amongst team members. Color-coding within the text of the document highlights who’s made which changes and a time-slider references previous versions of a document. The useful chat box lets users talk in real time about a document. For more information and to sign-up, please visit: sync.in.

It’s worth noting that technology is a tool to help us with managing our projects and business activities and alone it will not make our projects successful. All team members must be bought-in to using the online tools and understand how to use them and get the best from them.

Author

Jan Birley

Jan holds a PhD in computing and started out in software development and IT training. She built a strong career as a project and program manager focusing on IT in the Health Service sector. Jan specializes in taking greenfield and immature services/departments to effective business-as-usual operation and is currently responsible for the delivery of clinical assessment forms into a high profile clinical system. Jan has authored 100′s of articles on project-management related topics.

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