Top 10 Web Collaboration Tools

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In college I had a professor walk into class the first day and scream… “do you know what the #1 problem at all businesses is?” Some kids replied with stupid answers about “marketing” or “cash“, but…

“No,” he exclaimed… “It’s communication!”

So with that in mind, we’ve weeded through the bowels of the Internet and have come up with the Top 10 Web Collaboration Tools that you should be considering for your small business. Or don’t, spit in the face of my previous professor and call us liars.

1 ) Basecamp

If you’re looking for an online web collaboration program that is easy to learn (for everyone on your team), allows file storage, record time, and ALSO can be used to communicate back-forth with your customers use Basecamp!  Basecamp is geared towards small businesses.  If you need something a little more powerful, and client communication is NOT a vital need for your organization – don’t. But, it will drastically reduce collaboration time and can help reduce unnecessary communication and streamline your small business.

2 ) Google Sites

Google Sites is a good collaboration tool for combining multiple files and information in one location. The site easily integrates other tools offered by Google, and their platform is usable on various operating systems so members can work from anywhere. The ease of use and integration of multiple types of information and projects helps to increase organization. Small groups can easily get basic collaboration features for free.

3 ) Office 365

Office 365 tackles many of the same features as Google Sites. It offers users the ability to collaborate on documents and presentations as well as providing individual email accounts. Features for real-time communication such as video conferencing and instant messaging are available. Office 365 is designed to be integrated with other Office products like SharePoint, Web Apps, and Exchange. Unfortunately, there are limitations since it is not supported by every operating system.

4 ) Adobe CS Live

Adobe CS Live packages quite a few tools for use with their Creative Suite products. The collaborative process is not limited to text and presentation documents. Design projects need continual feedback and modification. CS Live allows multiple people to give feedback on a single project, and they are not required to own the software. Projects can be viewed through a web browser, further simplifying the feedback process.

5 ) Google Notebook

Google Notebook provides users with a method of sharing pieces of information, ideas, etc. in an easy to use format. One of the best advantages is that text, pictures, bookmarks and other information collected on the web can be added to the notebook. Notebooks can be exported to Google Docs or HTML format for sharing and collaboration.

6 ) Google Docs

Google Docs is not only an effective collaboration tool; it makes incompatible file extensions a thing of the past. Collaborators can still use their preferred office suite and import or export files. Google Docs also supports some of the common formats like TXT, PDF, RTF, and HTML, so virtually every user can determine a method of uploading or saving a usable form. The ability to edit documents in real time eliminates the frustration of miscommunication.

7 ) Google Apps Marketplace

Google Apps Marketplace is a great resource to find collaboration tools that can easily integrate with other Google features. Some apps are completely free, whereas others allow users a scaled-down version to try. Most users can find something that fits their needs, even apps that use conference capabilities. Even if users are interested in the apps available, but choose not to use Google as their primary collaboration method it may be worth investigating. Some apps are made by companies that may support other collaboration tools, so it may be worth checking with the app manufacturer directly.

8 ) Microsoft Project

Microsoft Project can be an excellent addition to business users that already manage many of their tasks through other Microsoft products. In addition to the typical collaboration uses, Project offers extra benefits for project management. This software can help organize team scheduling, create reports, and even make judgments about the effects of changing one project component and how it affects the overall project.

9 ) Google Cloud Connect

Google Cloud Connect combines many of the aspects of online collaboration and offline editing. Although it is only compatible with MS Office 2003 or later, those users who meet the system requirements will find it useful. One of the best features is the ability to continue editing documents without internet access, and simply synchronize the edits with other team members when they’re back online.

10 ) Windows Live Mesh

Windows Live Mesh offers the ability to synchronize computers and access a desktop from a remote location. Although the capabilities for collaboration are not as extensive as other tools, users can invite specific people to have access to certain files.

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