6 Things You Didn’t But Need to Know about Gmail
How to Schedule Emails on Gmail
The other day I sent out a tweet asking this question because (1) I was writing this post and (2) because I was going to create an application that would do it if no one else did. As an entrepreneur who is shuffling the 9-5 with his own startup, you really need to use your nights to the best of your ability. That is, you use the nights to send off emails and following up on leads because during the day you’re juggling a variety of other things. It’s the art of the hustle. Yet, in reality, the idea of sending an email to an important lead at 1AM just doesn’t sound too good. Thus, I went on a hunt to find a way to schedule my emails to be sent in the morning.
Boomerang is amazing. It’s a Chrome/Firefox plugin that allows you to write an email now and schedule it to be sent automatically at the perfect time. Just write the message as you normally would, then click the Send Later button. Use their handy calendar picker or our text box that understands language like “next Monday” to tell Boomerang when to send your message. That simple.
How to Create Multiple Accounts on Gmail
Having one email address can be lame when you’re signing up for a variety of different sites. It’s never good when a website tells you that you have already signed up with a specific email and that you need to go out and create a new one just to sign up. GMail however has a solution that I find comes in handy for times when you really just want to study a business’s sign up process. All you need to do to sign up for a site multiple times using the same “email” is add a period in your email. For example, if your email is Zincubate@gmail.com you can sign up with that account but also with an account that reads Z.firstname.lastname@example.org.
One period. Two emails. It’s like magic.
How to Embed Images into Your Actual Email
Attachments are an easy way to send an image, document or large file to a user. One thing that people don’t often realize is that it’s not the only way to send an image to a friend, colleague or peer. There is a feature within Google Labs that enables you to embed images from your computer or from a website directly into the mail body. All you need to do is: Go to Settings, click on Labs, scroll down to the feature that reads “Inserting Images” and finally, enable it. You will notice the new insert image box in your mail composer right next to the emoticon icon. You are now set to start embedding images into your actual emails.
How to Make Sure You Don’t Send Emails at Midnight
Well, the first tip is still the best approach for avoiding a late night email but this one ensures you don’t mess up. As the world gets smaller and we begin doing business with friends, partners, family and/or colleagues all over the globe, we sometimes forget about time zones. While it’s the afternoon for you, it very well be 2AM for the person on the other end of the email. Thus, every opportunity that allows you to send your emails during normal hours is a good thing.
To know the difference in time zones for the person you are emailing, simply enable the “Sender Time Zone” feature by going to Settings and then clicking Labs. After doing this, when you click on “show details” in the mail, you will now see the time at which you have sent the mail and what time it is on the other side of the email.
How Do I make Sure I Don’t Send Drunk Emails
While this application may be more beneficial for some using Facebook or Twitter, email still presents a drunken you to do some stupid stuff. Google Labs has developed and launched Goggles app to ensure that you don’t send emails when drunk. Good friends don’t let friends drive drunk and Google doesn’t let its users email drunk. In the settings menu mentioned above, you can put a fun yet effective drunk-protection on your Gmail account. The addition of this plugin will present you with basic arithmetic problems and force you to answer other questions before sending emails during set times that are typically times of drunkness. If you fail the questions, or don’t answer them fast enough, Google wont send your email and tells you to go to bed.
The Broken-down Breakdown
So there you have it. Six quick and easy tips on how you can be more effective, efficient and protected when using Gmail. If you’re still stuck on using Hotmail after this, you are a lost cause and there’s not much I can do to help you. That said, if you are a friend who receives constant emails from another friend who just so happens to use the other guys I’d consider an Email Intervention.
Do you have any other hacks for gmail?